Our Team:

Sanofi Global Hub is an internal Sanofi resource organization based in India and is setup to centralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, and R&D, Data & Digital functions​. Global Hub strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, and Commercial organizations​ in Sanofi, globally.

About the job

Events Logistics Specialists are in charge of organizing and overseeing the logistics for events within their areas of responsibility, whether those are geographic or business unit-based. They organize the logistics operation of all events within their scope, such as advisory board, investigator meeting, speaker training, scientific education program, masterclass, stand-alone meeting with patient and healthcare providers, as well as large-scale internal meetings.

Events Logistics Specialists contribute their experience and knowledge in the form of recommendations to meet Sanofi’s purpose and goals, focusing on efficiency while always staying compliant at every level. They manage external suppliers and communicate with internal and external stakeholders, ensuring consistent company representation at all events.

The role requires project management and communication capacity, as well as organization skills, in alignment with Sanofi’s Play to Win strategy.

Main responsibilities:

• Manage the event in a project mode by notably organizing
  • the event kick-off meeting and ensure all stakeholders are aligned (event requestor, event engagement team, logistics agency (for scientific external expert travel) and HRS (for venue & accommodation),
  • regular coordination meeting until event execution
  • event closure
• Partner with events business requestor, events engagement team, HRS and logistics agency for the best experience at every event that meets/exceeds the expectations of our internal and external stakeholders
• Provide guidance and input regarding site selection
• Adhere to company policies, particularly those related to transparency and compliance.
• In charge of on-site meeting management, as well as technical and analytical support for hybrid and virtual meetings.
• Coordinate hotel accommodations and services, transportation, communications, and facilities support, program functions and related activities, either directly or through a third party.
• Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
• Ensure KPIs and metrics reporting to sustain synergies and cost-efficiencies.

Requirements

• A bachelor’s degree is required.
• Fluent in written and spoken English.
• Direct experience in the pharmaceuticals and life sciences space.
• Proficient in MS Office.
• 18 months to 3 years of event planning experience.
• This position does not require travelling

Competencies:

• Strong relationship builder, customer-service oriented.
• Organized and flexible, able to quickly grasp and implement new concepts.
• Event knowledge.
• Financial acumen.
• Ability to collaborate and focus on outcomes & delivery in multicultural environment.
• Innovative mindset, digital literacy.
• Able to adapt to changing business priorities.
• High attention to detail.
• Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.

Stakeholder:

Work closely with stakeholders from various GBUs, Sanofi Global Hub Activity teams & Sanofi Global Hub leadership.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.