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Office Manager/Human Resources Specialist, Supira Medical

Adona Medical
People & HR, Operations
Los Gatos, CA, USA
USD 75k-95k / year + Equity
Posted on Sep 20, 2025
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  Position: Office Manager/Human Resources Specialist, Supira Medical  
     Location:   Los Gatos, CA
  
  
  Job Id: 613  
  # of Openings: 1  
    
 Supira Medical, a clinical-stage Shifamed Portfolio Company, is developing a low-profile, high continuous flow percutaneous ventricular assist device (pVAD) to provide temporary mechanical circulatory support in high risk percutaneous coronary interventional (HRPCI) procedures as well as patients suffering from cardiogenic shock. To learn more about Supira Medical, please visit www.supiramedical.com.
 
ABOUT SHIFAMED
Founded in 2009 by serial entrepreneur Amr Salahieh, Shifamed LLC is a privately held medical device innovation hub focused on the development of novel medical products to address clinical needs in the rapidly evolving fields of cardiology and ophthalmology.
 
Description
We are looking for a proactive and detail-oriented Office Manager/Human Resources Specialist to support our growing team. In this role, you’ll manage office operations, oversee payroll and benefits administration, and provide executive support to our CEO. This position is ideal for someone who thrives in a fast-paced environment, embraces a dynamic and multifaceted role, and is eager to expand into broader human resources and administrative responsibilities. This is a full-time on-site position and will require reporting to our offices located in Los Gatos, CA. 
 
Responsibilities, Skills & Hands-On Experience
Office Operations Oversee daily office activities and ensure compliance with company policies and procedures.
Manage office supplies, equipment, and vendor relationships to keep operations running efficiently.
Act as the primary point of contact for office logistics, visitors, and external partners.
 
Human Resources & Payroll Lead the onboarding process to ensure new employees have the tools, resources, and support needed for success.
Administer employee benefits programs and serve as the first point of contact for related questions.
Process payroll through our PEO provider (Sequoia One), including timecard validation and employee data management, while ensuring compliance with all federal, state, and local regulations.
Respond promptly to employee payroll and benefits inquiries, providing accurate and clear information to resolve issues.
Maintain accurate and up-to-date employee records, HRIS data, and personnel files.
Oversee compliance activities related to employee credentialing and corporate account management.
 
Employee Experience & Culture Plan and coordinate internal events, including company meetings, team lunches, and team-building activities.
Foster a positive and supportive work environment by serving as a trusted resource for employee requests and needs.
 
Administrative Support Provide high-level administrative support to executive leadership, including the CEO, as needed.
 
 
Education & Work Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
3–5 years of experience in office management, HR, or administrative roles.
Start up experience, ideally in a life sciences or manufacturing environment.
Experience with HR processes such as onboarding, benefits administration, and employee relations.
Familiarity with payroll systems and benefits platforms.
Experience with a PEO (Professional Employer Organization) is a plus.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Highly organized with strong time management, multitasking, and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
 
Our salary ranges are calculated by role, level, and location. Please note that your position within that range will be determined by your job-related knowledge, location, skills, experience, relevant education, and training/certifications. The base salary range for this full-time position is between $75,000 to $95,000 + equity + benefits.
 
NOTICE TO CANDIDATES: Please be aware that Shifamed and its portfolio companies do not conduct interviews or extend offers through mobile web chat applications. Please report any such occurrences to hr@shifamed.com.

 
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