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Executive Assistant

Alloy

Alloy

Administration
New York, NY, USA
Posted on Saturday, June 15, 2024

Alloy is where you belong!

Alloy is an Identity Decisioning Platform, enabling banks and innovative fintech companies to manage KYC, AML, fraud, risk, and other components of customer onboarding. Alloy’s API enables its customers to access about 150 third-party data sources in real-time to improve decision-making and streamline customer experiences.

Alloy is an industry leader, working with companies like Brex and Marqeta and top 20 banks. We're backed by venture capital firms that have taken countless companies to IPO like Lightspeed Ventures, Bessemer Venture Partners, Canapi Ventures, Primary Venture Partners, Eniac Ventures, and others and we’re looking to bring on incredibly talented individuals to help take us to the next level!

Alloy operates in a hybrid-work environment. We look to foster collaboration and community by having our New York team on-site twice a week, and our remote employees on-site once a quarter. Join an exciting startup company in the fintech space named one of Inc. Magazine’s Best Workplaces, Best FinTech to Work for by American Banker, and Best Place to Work by Built in NYC year after year.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer & Co-Founder, Chief Technology Officer & Co-Founder, and Chief Product Officer. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, handling expenses, and assisting with ad hoc projects. You will also play a key role in facilitating recruiting scheduling and other administrative tasks. Your ability to anticipate needs, multitask, and maintain a high level of confidentiality will be critical to your success in this role.

What you’ll be doing

  1. Calendar Management:
    • Coordinate and manage the busy calendars of the CEO, CTO, and Chief Product Officer.
    • Schedule and confirm meetings, ensuring all necessary preparations are made.
    • Resolve scheduling conflicts and prioritize commitments.
  2. Travel Coordination:
    • Arrange and manage detailed travel plans, itineraries, and agendas using Google Email and Ramp.
    • Handle all travel logistics including flight bookings, hotel accommodations, transportation, and other travel-related activities.
    • Ensure all travel arrangements are efficient and cost-effective.
  3. Expense Management:
    • Process and manage expense reports for the executives using Ramp.
    • Monitor and reconcile expenses to ensure accuracy and compliance with company policies.
    • Prepare and submit expense reports in a timely manner.
  4. Recruiting Support:
    • Assist with scheduling interviews and coordinating recruiting efforts.
    • Communicate with candidates and hiring managers to ensure a seamless interview process.
    • Maintain accurate records of candidate interactions and interview schedules.
  5. Ad Hoc Projects:
    • Provide support for special projects as needed, ensuring timely and successful completion.
    • Conduct research, compile data, and prepare reports as requested by the executives.
  6. Board Meeting, Leadership & Townhall Coordination:
    • Schedule and coordinate board and leadership meetings, ensuring all participants are informed and prepared.
    • Arrange logistical details such as venue, catering, and AV equipment.
  7. Dinner and Event Planning:
    • Plan and coordinate executive dinners and other events.
    • Handle all arrangements including venue selection, menu planning, and guest invitations.
    • Ensure events run smoothly and address any issues that arise.
  8. General Administrative Support:
    • Coordinating with another Executive Assistant and the CEO’s Chief of Staff & CPO and CTO’s Chief of Staff.
    • Handle confidential information with discretion and professionalism.
    • Act as a liaison between the executives and internal/external stakeholders.
    • Manage and organize emails, correspondence, and other communications.

Who we’re looking for

  • Bachelor's degree or equivalent experience preferred.
  • Minimum of 5+ years of experience as an Executive Assistant or in a similar role.
  • Proficiency in Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, etc.) and experience with Ramp for travel and expense management.
  • Strong organizational skills with a keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple priorities and adapt to changing demands.
  • High level of integrity and discretion in handling confidential information.
  • Proactive and resourceful with strong problem-solving abilities.

The following range is based on the scoped level within the organization and only for highly targeted geographies: $110-130K

We're a lean team, so your impact will be felt immediately and opportunities for growth are abundant at our scaling company. If this all sounds like a good fit for you, why not join us?

At Alloy, we strive to attract and retain talent with a total rewards program that is competitive with other organizations of our size and stage. We are committed to ensuring each new team member has what they need to be successful in their role with a balanced range of compensation, equity, perks, and benefits. We actively share our philosophy with employees, with the goal of fostering openness and clarity. Finally, we work to administer our philosophy and drive consistency in order to promote equity and monitor the fairness of outcomes.

Benefits and Perks

  • Unlimited PTO and flexible work policy
  • Medical, dental, vision plans with HSA (monthly employer contribution) and FSA options
  • 401k with 100% match up to 4% of annual employee compensation
  • Eligible new parents receive 16 weeks of paid parental leave
  • Home office stipend for new employees
  • Learning & Development annual stipend
  • Well-being benefits include access to OneMedical, Headspace, and more

How to Apply

Apply right here! You've found the application!

Alloy is proud to be an equal opportunity workplace and employer. We’re committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. We are committed to an inclusive interview experience and provide reasonable accommodations to applicants with visible and invisible disabilities. We encourage applicants to share needed accommodations with their recruiter.