**About the role**

Nervonik is a Los Angeles medtech company developing implantable peripheral nerve stimulation therapy. We are moving into a new headquarters in Van Nuys and are hiring an Office and Business Administration Manager to run the office and own the day-to-day administrative, finance support, and first-line IT work that keeps a growing team moving.

This is a hands-on generalist role for someone who likes being the person who makes things work: packages get received, expenses get coded correctly, laptops get set up, vendors get paid, and the office runs smoothly. You will work closely with Finance and the leadership team and will have real ownership from day one.

- Reports to: VP, Engineering Operations

- Works closely with: Finance

- Location: Van Nuys, CA (on-site, five days a week)

- Type: Full-time

**What you will do**

Office and facilities

- Serve as the primary point of contact for building management, including access cards, parking, maintenance requests, and vendor coordination

- Receive and log incoming packages and shipments; manage outbound shipping and the company FedEx account

- Manage office supplies, kitchen, and common areas; coordinate cleaning and facilities vendors

- Coordinate visitors, meetings, and on-site events

- Collect and track certificates of insurance from vendors and contractors; track company insurance renewals

Finance and expense administration

- Review company card transactions in Rippling for receipts, memos, and correct department and G/L coding

- Act as second approver for employee reimbursements and ensure expenses comply with company policy

- Serve as Rippling travel administrator: help employees book travel, troubleshoot issues, and produce travel expense reports for Finance and department leads

- Track purchase orders and delivery status; follow up with vendors on open items

- Maintain the list of software subscriptions, licenses, and renewal dates

- Support Finance on administrative and compliance projects as the company grows

IT and asset management

- Provide first-line IT support for the team: account setup and offboarding in Google Workspace and Rippling, password and access issues, printers, Wi-Fi, and conference room equipment

- Set up and deploy new laptops and peripherals for new hires

- Maintain the company asset register for laptops, monitors, and office equipment

- Escalate network, security, and infrastructure issues to our outside IT partner and coordinate their work

**What we are looking for**

Required

- 3+ years in office management, operations administration, or a similar generalist role, ideally at a startup or small company

- Experience with an expense management or HR/finance platform such as Rippling, Expensify, Brex, or Ramp, and comfort with basic G/L coding

- Comfortable with everyday IT: setting up laptops, managing user accounts, and troubleshooting common problems

- Highly organized, detail-oriented, and able to juggle many small tasks without dropping any

- Clear, professional communicator with employees, vendors, and building management

- Discretion handling confidential company and employee information

Nice to have

- Bookkeeping or accounting coursework or experience

- Experience in a medical device, biotech, or other regulated environment

- Google Workspace admin experience

- Experience supporting an office move or buildout

**Compensation and details**

- Salary range: $75,000 to $95,000 per year, depending on experience

- Benefits: medical, dental, and vision coverage; 401(k); paid time off; equity participation

- Schedule: full-time, on-site in Van Nuys, Monday through Friday

Nervonik is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or any other protected characteristic.