Senior Administrative Assistant
Provide high level support, as well as effective and efficient administrative support to the Head of Oncology Medical. Also provide high level and administrative support to other Sr. Leaders in the team as needed. Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment, requiring the ability to:
Prioritize and execute tasks
Compile and prepare information for presentations using MS Office software
Manage the calendar, schedule meetings, manage team and offsite meeting logistics with both internal and external parties for manager and team members as requested.
Handle T&E, arrange domestic/international travel an prepare travel packets
Learn a wide range of systems and utilize in timely and appropriate manner
Handle highly confidential information
Type reports, letters, correspondence, and memos using MS Office software
Attend meetings, taking minutes which appropriately capture the essence of the content. Assist in follow up on action items.
Arrange large internal and/or external meetings including logistics for multiple sites
Answer/screen telephone calls, assists callers, and records accurate messages. Perform clerical duties as requested: maintains files according to business standards (record retention); orders office supplies and work with Procurement.
Perform periodic/ad hoc projects as requested including facilities liaison
Perform assigned tasks in a professional manner and serves as an internal advocate for scientific communication
Interface with staff and senior level managers, internal/external customers and vendors to include third party associations and organizations
Ensure smooth and efficient flow of day-to-day operations
Arrange for agreements and contracts and manage invoices
Support budget management including accruals and forecasting/budget process
Perform other duties as assigned.
7+ years administrative experience
Highly proficient in Microsoft Office packages including MS Outlook, Word, Excel, PowerPoint
Excellent oral and written communication, time management and organization skills
Pharmaceutical industry experience
Travel/meetings management experience
Project management experience
Experience with graphics software
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.