Senior Administrative Assistant
Reports to: US General Manager, Dermatology, Respiratory and Gastroenterology.
Location: Cambridge, Massachusetts (on-site required min. 2-3 days/week)
The Senior Administrative Assistant, Dermatology, Respiratory and Gastroenterology, will report to the General Manager and will be responsible for providing project management and administrative support to the General Manager and US Leadership Team. This role requires a very high level of administrative skill and technical competence as the organization is complex and the brand a priority asset for Sanofi. Strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to coordinating and managing key projects, booking and managing national and international travel, expense reporting, organizing meetings and administrative support for critical alliance activities.
Manage multiple priorities in a fast-paced and demanding environment
Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on successful completion of GM tasks, often with deadline pressures
Proactive calendar management for General Manager, including respecting ways of working and calendar blocks to ensure healthy work-life integration
Pro-actively manage meeting logistics and arrange domestic and international travel
Ensure efficient and compliant processing of expenses
Proactively developing agendas and taking meeting minutes for alliance meetings such as Country Commercialization Committees (CCC)
Prioritize and execute tasks with minimal direction or supervision
Maintain a high level of confidentiality and professionalism at all times
Interface with staff and senior level executives, external partners and consultants and keep the US senior leadership team updated on key information
Model all Play to Win behaviors and contribute to a positive and inclusive culture
Takes initiative and independently manages special/administrative projects
Respond in a timely manner to various inquiries for information
Schedule meetings/reserves conference rooms and organizes social events
Ad hoc project support as needed by leadership team members
Meets regularly with key LT members (e.g. Lead Franchise Operations) and other administrative team members to align on priorities and ensure clarity on roles and responsibilities for task execution
Prepare documentation for payment of vendors, consultants, and suppliers; submit SOW and track lifecycle of submission thru execution of Purchase Orders; respond to inquiries from accounts payable and payees
Learning and understanding the bigger picture of the franchise and organizations involved in key projects
Bachelor’s Degree strongly preferred
5+ years executive administrative experience
High level off proficiency in using technology including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
High level of proficiency in scheduling and operating Zoom meetings
Experience with SharePoint content administration
Experience supporting senior-level business leaders
Familiarity with pharma industry and business organization
Excellent verbal and written communication skills
High ethical standards, maintenance of confidentiality
Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff
Ability to navigate organization with minimal direction, in support of completing task
Strong initiative, tact and diplomacy, and interpersonal skills a must
NOTE: Internal applicants are encouraged to notify their manager of their application.
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Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.