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Project Specialist - Event Logistics

Synthorx

Synthorx

Administration, Operations
Hyderabad, Telangana, India
Posted on Tuesday, April 16, 2024

Job title: Project Specialist – Event Logistics

  • Hiring Manager: Project Lead, Sanofi Global Hub
  • Location: Hyderabad
  • % of travel expected: Travel required as per business need
  • Job type: Permanent and Full time

Our Team:

Sanofi Global Hub is an internal Sanofi resource organization based in India and is setup to centralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, and R&D, Data & Digital functions. Global Hub strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, and Commercial organizations in Sanofi, globally.

About the job

Project Specialists are in charge of organizing and overseeing the logistics for events within their areas of responsibility, whether those are geographic or business unit-based. They organize the logistics operation of all events within their scope, such as advisory board, investigator meeting, speaker training, scientific education program, masterclass, stand-alone meeting with patient and healthcare providers, as well as large-scale internal meetings.

Project Specialists contribute their experience and knowledge in the form of recommendations to meet Sanofi’s purpose and goals, focusing on efficiency while always staying compliant at every level. They manage external suppliers and communicate with internal and external stakeholders, ensuring consistent company representation at all events.

The role requires project management and communication capacity, as well as organization skills, in alignment with Sanofi’s Play to Win strategy.

Main responsibilities:

  • Manage the event in a project mode by notably organizing
    • the event kick-off meeting and ensure all stakeholders are aligned (event requestor, event engagement team, logistics agency (for scientific external expert travel) and HRS (for venue & accommodation),
    • regular coordination meeting until event execution
    • event closure
  • Partner with events business requestor, events engagement team, HRS and logistics agency for the best experience at every event that meets/exceeds the expectations of our internal and external stakeholders
  • Provide guidance and input regarding site selection
  • Adhere to company policies, particularly those related to transparency and compliance.
  • In charge of on-site meeting management, as well as technical and analytical support for hybrid and virtual meetings.
  • Create and Manage the events in the Sanofi Events & Congresses App platform (SpotMe)
  • Coordinate hotel accommodations and services, transportation, communications, and facilities support, program functions and related activities, either directly or through a third party.
  • Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
  • Ensure KPIs and metrics reporting to sustain synergies and cost-efficiencies.

Requirements

  • A bachelor’s degree is required.
  • Fluent in written and spoken English.
  • Direct experience in the pharmaceuticals and life sciences space.
  • Proficient in MS Office.
  • 18 months to 3 years of event planning experience.
  • This position does not require travelling

Competencies:

  • Strong relationship builder, customer-service oriented.
  • Organized and flexible, able to quickly grasp and implement new concepts.
  • Event knowledge.
  • Financial acumen.
  • Ability to collaborate and focus on outcomes & delivery in multicultural environment.
  • Innovative mindset, digital literacy.
  • Able to adapt to changing business priorities.
  • High attention to detail.
  • Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.

Stakeholder:

Work closely with stakeholders from various GBUs, Sanofi Global Hub Activity teams & Sanofi Global Hub leadership

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!