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People Services Manager - Japan

Synthorx

Synthorx

People & HR
Tokyo, Japan
Posted on Monday, July 1, 2024

People Services Manager - Japan

  • Location: Japan

About the job

Global Business Services (GBS) was established as a new transversal, multi-disciplinary function supporting and accelerating Sanofi’s transformation towards establishing a sustainable standalone Consumer Healthcare business through the implementation of a set of operational legal presence across in-scope markets. Consumer Healthcare (CHC) Global Business Services (GBS) drives transformation projects to ensure it delivers best in class processes in terms of quality, cost, performance, customer satisfaction and needs, supported by high quality master data and performance KPIs.

At Sanofi Consumer Healthcare, we build trusted and loved brands that connect with hundreds of millions of consumers worldwide. Our mission is to enable better self-care for individuals and communities, while also contributing to a healthier planet. We strive to act as a force for good by integrating sustainability along our business and employees’ mission and operate responsibly from both a social and environmental point of view. To achieve this, we need people who can shape the future of our business and help us on our journey to becoming the best fast-moving consumer healthcare company in and for the world.

Main responsibilities:

For PEOPLE SERVICES, GBS will be covering the following areas of the process:

  • Organization & Employee Master Data: data accuracy and data completeness
  • Employee Life Cycle Management: from hiring to retiring, including contract and job changes
  • Employee queries: global and local articles, ticketing
  • External Workforce: data management, onboarding and offboarding
  • Transversal: reporting, compliance, continuous improvement
  • Time to Pay (T2P): benefits, payroll data, calculation, post payroll and support activities

GBS People Services Head of Asia & Middle East is looking for a GBS People Services Manager Japan covering the following areas of the process:

  • Bring expertise on Japan benefits, time & attendance and payroll
  • Support Payroll and Reporting needs if require
  • Manage local and global stakeholders/vendors
  • Promote global Core model and support standardization & harmonization
  • Transversal: compliance, continuous improvement, projects
  • Supervision of the team of Employee Lifecycle and Time to Payroll Country Specialists: workload monitoring, backup allocation, planning for time off covering
  • People Management responsibilities: setting and following-up annual goals, supporting the team in creating IDPs, evaluating team performance.
  • KPI monitoring (monthly) – upwards reporting
  • Improvement / projects tracking – upwards reporting
  • First point of contact for stakeholders and escalations
  • Depending on the country processes: signatures and approvals management

The People Services Business Partner reports to GBS People Services Head of Asia & Middle East. He / She works closely with P&C, Legal, Finance, Digital and Facilities management at regional and country levels and People Services teams in Japan and KL.

About you

The purpose of this role is to:

  • Manage individual and team performance: Supervision of the team of Employee Lifecycle and Time to Payroll Specialists: workload monitoring, backup allocation, planning for time off covering, setting and following-up annual goals, supporting the team in creating IDPs, evaluating team performance.
  • Benefits, time & attendance and payroll expertise: Oversee the preparation of onsite benefit data including the collation of submissions from internal team and third-party suppliers/ BPO. Become point of contact for payroll & benefit KL team, connecting with local and third-party stakeholders. Develop and apply up-to-date knowledge and awareness of local legislation.
  • Reporting & KPIs delivery: Ensure the completion of accurate & timely reporting to third parties including pensions & company benefit, together with all other reporting for Finance and business requirements. Oversee preparation of ad-hoc reports as required in line with data protection requirements. Ensure GBS People Services Executive KPIs Japan deliver with high quality and in compliance manner.
  • Stakeholders management: Liaise with HR COEs such as Rewards & Performance, Talent Acquisition and People & Culture Business Partner.
  • Core Model Change Agent: Ensure that People Services Global Core model implement in Japan with minimal exception/deviation. Identify process improvement/ process simplification opportunities through elimination of redundant activities. Lead local implementation of new ways of working in Japan, this includes communication to employees, demos, trainings…
  • Compliance: Ensure that People Services process in Japan fulfill Internal Control framework. Support KL Team to identify and implement action plan in case of Internal or External Audit finding.
  • Continuous improvement: Drive the process automation initiatives and ensure seamless adoption and transition for Japan. Bring best practices and benchmark trend. Lead/Participate in global projects as required and if applicable.
  • Employee Queries: assist employees on any questions related to benefits, time and payroll. You will also provide certificates, support terminated employees if needed…

Transversal.

He / She works closely with P&C, Legal, Finance, Digital and Facilities management at regional and country levels and People Services teams in countries and KL Hub.

Why choose us?

  • Bring the miracles of science to life alongside a supportive, future-focused team.
  • Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
  • Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
  • •Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Pursue Progress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!